Brampton The Ellis C of E Primary School

Bramton 'The Ellis' C of E Aided School

"The school offers a wealth of different experiences and opportunities in which students can learn and flourish"

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School Governance

The Governing Body and its Main Responsibilities


The governing body and its committees are responsible for the strategic leadership of the school in partnership with the headteacher and Senior Leadership Team (SLT).  The governing body’s priorities are the attainment, progress and safety of pupils in the school the focus of which is detailed in each of its priorities in addition any that may be identified by Ofsted.  The Governing Body achieves this in two ways:

• By supporting the Headteacher and SLT
• By holding to account the Headteacher and SLT

The main responsibilities of the governing body include:

• To monitor the school’s progress in the relevant priorities;
• To participate in the strategic leadership of the school;
• To ensure that strategies to improve the areas of responsibility to address any issues are detailed in the Developing Excellence Plan (DEP);
• To contribute to the DEP;
• To monitor and evaluate the relevant areas of the DEP;
• To contribute to the development and approve school policies;
• To ensure that governors do not involve themselves in the day to day management of the school, which is the responsibility of the SLT;
• To abide by the governor protocols concerning conduct and visits to the school.


Instrument of Government





1. The name of the school is Brampton the Ellis Church of England Voluntary Aided Primary School

.2. Recognising its historic foundation, the school will preserve and develop its religious character in accordance with the principles of the Church of England and in partnership with the church at parish and diocesan level. The school aims to serve its community by providing an education of the highest quality within the context of Christian belief and practice. It encourages an understanding of the meaning and significance of faith and promotes Christian values through the experience it offers to all its pupils.

3. The school is a voluntary aided school.

4. The name of the governing body is "The governing body of Brampton the Ellis Church of England Voluntary Aided Primary School".

5. The governing body shall consist of:

a) 2 parent governors;

b) 1 local authority governor;

c) the head teacher;

d) 1 staff governor;

e) 8 foundation governors.

6. Total number of governors 13.

7. The foundation governors of the school shall comprise:-

a) one ex officio governor being, subject to paragraph (8), the principal officiating minister means:-

i) if the school is for the time being situated in an ecclesiastical parish the rector or vicar of the parish, or in the case of a team ministry the team rector; or

ii) if the ecclesiastical parish has no rector or vicar, the priest in charge thereof; or

iii) if the school is for the time being situated in a conventional district, the curate in charge

b) one appointed by the Sheffield Diocesan Board of Education;

c) two appointed by the Ellis Trustees:

d) four nominated by the Parochial Church Council for Christ Church Brampton Bierlow and appointed by the Diocesan Board of Education,

8. If the principal officiating minister for the time being:

a) elects not to be an ex officio governor, by notice in writing to the clerk to the governing body and to the Archdeacon of the Archdeaconry within which the School is situated; or

b) without the consent of the said Archdeacon has failed to attend meetings of the governing body for a continuous period of six months beginning with the date of a meeting; or

c) is disqualified from acting as an ex officio governor, or if there is for the time being a vacancy of the benefice, then the said Archdeacon may, by notice in writing given to the clerk to the governing body and (except in the case of a vacancy) to the minister, specify a person to act as a substitute for the minister: and the person so specified shall be the ex officio governor (for the purposes of paragraph (7a) for such a period as the Archdeacon may from time to time specify.

9. The said Archdeacon may under regulation 21(1) of the Regulations, request the removal of the ex officio foundation governor and appoint any substitute governor.

10. The school is part of the trust of The Educational Foundation of George Ellis.

11. This instrument of government comes into effect on 2nd June 2014

12.This instrument was made by order of Rotherham Local Authority on 27th May 2014.

13. A copy of the instrument must be supplied to every member of the governing body (and the head teacher if not a governor), any trustees and to the appropriate religious body.



Governing Body Structure


The governing body comprises of 3 main committees:

(1) Inclusion Committee
(2) Attainment & Performance Committee
(3) Finance & General Purposes Committee

Each committee has its own specific areas of responsibility and relevant terms of reference which must be adhered to.


The Standing Orders of the Governing Body






  • ·         membership of the governing body
  • ·         appointment of the clerk to the governing body
  • ·         meetings of the Governing Body
  • ·         quorum and decisions
  • ·         Chair and Vice-Chair
  • ·         delegation of functions
  • ·         committees of the governing body and terms of reference


Membership of the Governing Body

The composition of the governing body is recorded in the Instrument of Government. 

The Governing Body can appoint Associate Members to serve on committees.

Associate Members are entitled to attend meetings of the committee to which they have been appointed and meetings of the full governing body.  They may be given voting rights on committees but not at full governing body.

The Governing Body will record any voting rights accorded to Associate Members in the relevant committee’s Terms of Reference.

The Governing Body will adopt an agreed Code of Conduct.

 Clerk to the Governors

The Governing Body will appoint a Clerk to Governors.  In the absence of the clerk a governor (but not the headteacher) may take the Minutes of a meeting.  The governing body must have regard to advice from the clerk as to the nature of the governing body’s functions.


The Governing Body will meet at least three times per school year.

All meetings will be convened by the clerk.

Written notice of meetings, with an agenda and any papers to be considered at the meeting, will be sent at least 7 days before the meeting.

The Chair may call a meeting with a shorter notice period if he/she considers that there are matters that demand urgent consideration, but the period of notice must be at least seven days if the matters include certain specified matters such as the removal of the Chair or the suspension of any governor.

Any three governors can request that the clerk convene a meeting.

Governors must be present at a meeting to participate and vote.  The School Governance (Roles, Procedures and Allowances) (England) Regulations 2013 allow such presence to be by electronic means such as video conferencing.

If both the chair and vice chair are absent another governor can take the chair for that meeting.

Details of any discussions, disputes or disagreement must remain confidential to those present at the meeting.  Governors will act at all times in accordance with the agreed Code of Conduct.

The school will maintain a Governors’ Register of Interests.  Governors will also declare at the beginning of a meeting if they have any pecuniary or other interest in any item on the agenda, whether the interest has been previously registered or not.

If there is a dispute about a person being required to withdraw from a meeting, the matter of withdrawal shall be determined by the governing body.

Quorum and Decisions

The quorum for a full governing body meeting and vote is 50% of the total number of governors, minus any vacancies.

The quorum for committees is as recorded in the individual committee’s Terms of Reference.

All decisions are made by the governing body, except where the governing body has delegated the function to a committee or an individual.

Decisions are made by simple majority of governors present and voting. Voting by proxy is not permitted.

In the event of a tie the chair has a second, or casting, vote.

Decisions of the governing body are binding on all members.

Chair and Vice Chair

Prior to the election of the chair and vice-chair the governing body must determine the date on which the term of office of the chair or vice chair will end.

If the chair or vice-chair resigns or has to relinquish their office, the governing body must elect one of their number to fill that vacancy at their next meeting.

The election of chair and vice chair will be conducted by the following process:

Process to be set out:

The following election process is recommended as an example of good practice for consideration by the governing body.

  •  · Governors will be able to submit written nominations prior to the full governing body meeting and  verbal nominations at the meeting. A governor can nominate him/herself and does not need to be present at the meeting to be considered.
  •  ·The clerk takes the chair for this agenda item, but does not have a vote.
  •  · A ballot will be conducted even where there is only one nominee.
  • · The nominee(s) will be asked to leave the room whilst the election process takes place.  
  •  · The remaining governors (as long as the meeting remains quorate) will take a vote by a show of hands or a secret ballot. If by secret ballot, the clerk will tally the votes.  If the meeting has become inquorate the election must be abandoned and postponed to a new meeting convened at the earliest opportunity.
  • · The nominee(s) will return to the meeting.
  • · The clerk will announce the result, with the nominee polling the majority of votes being duly elected.

·  If there is a tie the process is repeated until a nominee polls a majority of votes in their favour.

Delegation of Functions

The governing body can delegate any of its statutory functions to a committee, a governor or to the headteacher, subject to prescribed restrictions.

The governing body remains responsible for any decisions taken, including those relating to a function delegated to a committee or an individual.  The governing body can still perform functions it has delegated.

No action may be taken by an individual governor unless authority to do so has been formally delegated by the governing body.  This does not preclude the chair or vice chair taking action under their emergency powers

The delegation of functions will be reviewed annually. 


The following committees will be set up with membership, quorum and functions as detailed in each committee’s Terms of Reference.

Each committee will have a chair, a clerk and a minimum quorum of three governors who are members of the committee:

  1. 1.    Inclusion Committee
    1. 2.    Attainment and Performance Committee
    2. 3.    Finance and General Purposes Committee

Nominated Governors

Nominated governors will take responsibility for the following areas: 

  1. 1.    SEN
  2. 2.    Numeracy & Literacy
  3. 3.    Health and Safety
  4. 4.    Pupil Wellbeing and Safeguarding (Including Looked After Children)
    1. 5.    Parents and Community Engagement
  5. 6.    Governor Training and Development



The governing body, at its meeting on 10/06/2014, resolved to adopt these Standing Orders.

 Signed:.............................................................. (Chair)

 Date: .................................................................


Committee Terms of Reference







Currently being updated



The governing body and its committees are responsible for the strategic leadership of the school in partnership with the headteacher and Senior Leadership Team (SLT). The full Governing Body and its committees should also focus specifically on the progress the school is making on each of its priorities and those identified by Ofsted.


Responsibilities shared by all committees.


1. To make such decisions as are delegated to the committee by the full governing body;

2. To monitor the school’s progress in the relevant priorities;

3. To report (via minutes) to the full governing body on those areas within their remit;

4. To participate in the strategic leadership of the school;

5. To ensure that strategies to improve the areas of responsibility of the committee or to address any issues are detailed in the Developing Excellence Plan (DEP);

6. To contribute to the DEP;

7. To monitor and evaluate the relevant areas of the DEP;

8. To contribute to the development of school policies;

9. Members to disclose any declarations of interests at the beginning of each meeting (standard agenda item to be minuted);

10. To ensure that the committee and its members do not involve themselves in the day to day management of the school, which is the responsibility of the SLT;

11. The information needed for the committee to carry its work is specified in the attached schedule and committee members should normally not require the school to produce extra documentation;

12. To abide by the governor protocols concerning conduct and visits to the school






1. To approve the draft school budget in line with the priorities set out in the School Improvement Plan in time to meet the local authority’s budget deadlines.

2. To draft and approve the school’s SFVS.

3. To vire funds between different budget heads beyond the powers delegated to the Headteacher, to a limit of £5000 per budget head.

4. To approve the purchase of goods or services beyond the powers delegated to the Headteacher, up to the value of £20,000. .

5. To agree the extent of delegation of responsibilities to the Headteacher for the management of the School Budget Share and other voluntary funds.

6. To ensure that costing in the Developing Excellence Plan can be met from the school budget.

7. To monitor the budget, receive regular financial reports from the Headteacher and approve action when the actual shows variance from the agreed plan.

8. To receive and consider Auditors’ reports on the effectiveness of the school’s procedures, the school budget and school fund.

9. To ensure the school complies with the requirements of the SFVS.

10. To ensure all financial information and reports are provided to the Local Authority in accordance with the requirements of the Scheme for Financing Schools.

11. To authorise tendering arrangements in line with the Local Authority Finance Regulations policy.

12. To be responsible for all aspects of lettings, including levels of charging, approval, and action against bad debtors.

13. To agree, monitor and annually review the school’s policy on charges and remissions.

14. To contribute to the Developing Excellence Plan (DEP)

15. To embed continuous improvements in the schools financial management systems


Facilities Management


1. To advise the Governing Body on priorities, including Health and Safety, for the maintenance and development of the school’s premises.

2. To oversee arrangements for repairs and maintenance.

3. In consultation with the Headteacher, to oversee premises-related funding bids and premises- related expenditure.

4. To establish and keep under review a Building Development Plan.

5. To establish and keep under review an Accessibility plan.

6. To review school’s policy on charging for lettings of school buildings annually and consider, promote and monitor other revenue-related activities.


Health & Safety


1. To keep the Health and Safety Policy and its practice under review and to make revisions where appropriate and to ensure the school is meeting its statutory duties for health and safety set out in the legislation, regulations, codes of practice and policies. 

2. To ensure, as far as is practical, that Health and Safety issues are appropriately prioritised.

3. To receive reports from the Governor with responsibility for monitoring Health & Safety including compliance with LA guidance on school visits and journeys.

4. To receive and consider audit reports undertaken by the Health, Safety and and make recommendations to the GB on improvements to address issues in the audit report.

5. To monitor Health and Safety in the school

a) by considering accident and incident statistics

b) receiving reports from the Safety Officer

c) ensuring compliance with advice and guidance provides by the LA


Human Resources


1. Review the staffing complement/structure of the school and make recommendations to the Governing Body.

2. To ensure that the school has all statutory and appropriate policies in place regarding personnel issues and that these are reviewed regularly

3. Recruit and select members to the Senior Leadership Team

4. Implement the Governing Body’s Pay and Conditions Policy including
a) Review and determine all staff pay annually

b) For teachers and support staff (where applicable) take account of the Headteacher’s statement on the outcomes of performance management reviews.

c) For the Headteacher take account of the outcome of the performance management review carried out by Appointed Governors with advice from the appointed External Adviser/Human Resource Adviser

5. Consider matters relating to compromise agreements.

6. Hear and determine disciplinary cases, including dismissal, brought within the terms of the Governing Body’s personnel procedures

7. Consider matters relating to staff welfare, including referrals under the School’s grievance procedure

8. Monitor and evaluate the impact of staff development activities on school improvement.

9. Contribute to the Developing Excellence Plan.

10. Consider an appeal from a parent/other adult being barred from the school premises.

11. Consider a complaint from a parent/other adult through the school’s complaints policy.




1. Developing Excellence Plan

a) Contribute to and monitor/evaluate the implementation of the Developing Excellence Plan.

b) Ensure that the School is meeting statutory requirements with regard to the curriculum and monitor/evaluate as deemed appropriate

c) Receive reports regarding the performance of the School, the impact of arrangements on the curriculum and ensure that the curriculum is meeting the needs of all pupils

d) Monitor and evaluate the attainment and progress of all pupils including Pupil Premium eligibility and impact on closing the gap

e) Contribute to the self-evaluation of the school

2. Teaching and Learning

a) Maintain an overview of the profile of teaching and learning in school

b) Monitor the use of curriculum expertise amongst staff

3. Development of curriculum policies

a) Conduct regular reviews of curriculum policies

b) Commission and receive regular reports on the implementation and impact of curriculum policies

4. The implementation of National Initiatives

a) Commission and receive reports on the implementation of National Initiatives

5. Contribute to the review of the self-evaluation of the school.

6. Consider complaints against the Governing Body on curriculum matters.

7. Hear appeals arising from decisions of other Committees including those relating to any staffing issues




1. Monitor and evaluate the provision for pupils with SEN and the Gifted and Talented

b) Receive regular reports on the progress of all pupils on the SEN register

c) Ensure that policy and practice in the school meet statutory requirements for pupils with SEN

d) Receive regular reports on the progress of gifted and talented pupils and monitor the implementation of appropriate policies

2. Regulate the School’s admissions’ policy

3. Monitor pupil attendance and impact on initiatives/policies to promote attendance in school

4. Consider all aspects of pupil discipline policy

5. Monitor all aspects of the school safeguarding policies and procedures

6. Monitor all aspects of school policies and procedures in relation to Looked After Children

7. Monitor the effectiveness of the Pupil Premium allocation

8. Consider all welfare issues concerning pupils

9. Review regularly the schools Managing Behaviour and anti-bullying and exclusion policies

10. When appropriate, act as Pupil Discipline Panel (excluding Headteacher)




1. Ensure that the school has audited its safeguarding procedures using the latest LA audit and Oftsed Single Record checklist

2. Ensure that Safeguarding policies and procedures are in place and statutory training has taken place including school visit policy/Child Protection

3. Receive reports from the Link Governor to monitor safeguarding practices

4. Monitor the impact of the Safeguarding policy

5. Ensure that applicants/volunteers are vetted following appropriate procedures


Pupil/Parent Voice/Transition/Community Links


1. Develop and implement policies that promote the involvement of pupils and parents in education

2. Review communication channels for parents including home school planners; newsletters, curriculum and home learning information including information on transitions

3. Support and engage with the school council

4. Promote the work of the school within the community

5. Contribute to the ongoing development of the schools web site

6. Promote governor links with other schools in the community

7. Monitor and evaluate systems and procedures for the transition of pupils between Key Stage 1 to Key Stage 2 and Key Stage 2 to Key Stage 3



Membership of the governing body is made up from 5 groups who represent the key stakeholders of the school : staff, parents, the community, the diocese and the Local Authority. Our aim is to provide a broad and balanced selection of viewpoints and to represent each sector of the school’s community.

The typical term of office is four years but many governors stand for re-election and serve more than one term. Selection for the committees is typically based on interest, skills and industry experience.


Schedule of Meetings

The governing body and its three main committees meet three times a year (see full meeting schedule for 2016/17 below).  The agendas for these meetings are issued in advance, and are set by the Headteacher and the Chair of Governors.


The committee meetings typically occur prior to the main governing body meeting each term and items are added to the main agenda as a result of these committee meetings. Many agenda items are ongoing and appear on every agenda. There are legal, Department for Education (DFE) and local authority deadlines which have to be met on many issues.

All meetings of the governing body are supported by a paid clerk/adviser who is responsible for providing guidance on the law to governors and maintaining a record of all minutes and proceedings of the meetings.


No Governors have any interests to declare.

Please note that the minutes from these meetings will be published on the website in due course under the guidance of the clerk to governors.




Get Involved

If you would like to find out more information or are interested in becoming a governor, please contact the clerk to the governing body, Mr John Hughes, at  The Chair of Governors is Mr Michael Sherwood and he can be contacted via the school.